Careers

Job Title: Business Development and Administrative Coordinator
Reports to: CEO
Country: Canada
Type: Part-time (3 days a week) contract, Hybrid

Job Summary

As the Business Development and Administrative Coordinator, you will hold a pivotal position reporting directly to the CEO. Your primary responsibility is to provide essential support to the CEO in expanding our business opportunities, enhancing client engagement, monitoring communications, and driving growth. Integral to this role will be managing the CEO's calendar, coordinating meetings and events, and conducting research and preparing materials for proposals and presentations. Reporting directly to the CEO, this role provides an exciting opportunity within a dynamic environment. Your work will be vital to achieving our strategic objectives and overall success, with the opportunity of direct mentorship from the CEO.

This is a hybrid position; while there is flexibility as required, you will be expected to work with the CEO in Innovate By Day’s Toronto office for 1-2 days per week (Monday-Friday). Based on business requirements, contractors permitted to work remotely will be expected to attend in-person company events and essential collaborative activities, such as brainstorming sessions, workshops, or business development activities, as required by their supervisor or outlined in the corporate calendar. Innovate By Day office hours are 9:30 am - 5:30 pm in the Eastern time zone (ET).

What You’ll Do:

Business Development Support (~45%): Proactively assist in competitive and organizational research and preparation of presentations, proposals, and other materials for business development meetings and pitches.

• Materials for Business Development Support: Draft, edit, and proofread emails for reach-outs and follow-ups in support of the CEO. Provide support for creating decks, proposals, and presentations for the CEO as needed.
• Networking Pre-Research and Post Follow-Up: Actively research potential leads at networking events and follow up after networking events, conferences, and meetings to foster relationships and explore business opportunities for the CEO and team. Maintain up-to-date contact profiles in our systems.
• CRM and Pipeline Management: Manage the CRM pipeline by accurately documenting new information, tracking lead phases, and creating new deal cards and creating new deal cards when there are new lead opportunities. Lead team members through Business Development Meetings to provide status updates and gather insights.
• Meeting Preparation/Contact Research: Research relevant intel on contacts and key people prior to the CEO's meetings, focusing on industry scans and social media tracking to inform opportunities, understand client needs, and maintain up-to-date knowledge of client developments and target industries.

Executive and Assorted Administrative Duties (~15%):

• Administrative Duties: Track and log the CEO's working hours for timesheet purposes, and provide reminders for key scheduled calls. Assist in maintaining an organized file-naming system and supporting overarching digital organization.
• Calendar Management: Help maintain the CEO's calendar, schedule appointments, travel, and coordinate meetings, ensuring efficient time use and prioritizing key activities (e.g., scheduling internal meetings, shifting one-on-ones, and company meetings). Managing and resolving scheduling conflicts related to the CEO's appointments, as well as developing travel itineraries when required.
• Office Tasks: Manage office operations, including tracking who will be in the office; collect mail; track expenses; mail packages and letters; and perform other minor office management tasks, such as setting up spaces in the building for meetings and events.

Internal Research and Projects (~20%): Research will include a broad range of activities related to internal projects.

• Research: Conduct research on tools or software, including, but not limited to AI tools, and training opportunities for the team.
• Internal Project Coordination and Communications: Collaborate with internal teams to support cross-functional projects and initiatives, ensuring alignment with the CEO's goals and objectives (including case study creation, special internal projects, etc.)
• Process Planning and Workflow Improvements: Collaborate with the CEO and Associate Director of Operations & Marketing to enhance existing processes. Conduct research to inform process development and/or assist with strategizing and creating new processes entirely. Creation of process flow documentation and templating resources that would be helpful to the team.

UX/UI Design and Support (~20%): For both Innovate By Day and our clients. This includes the design and creation of internal web pages, ideation and contribution to web team projects on an as-needed basis.

Confidentiality and Discretion: Ensure all interactions and communications uphold trust and integrity, and manage sensitive information with complete confidentiality and discretion.

Sound like a fit? Fill out the Job Invitation here: https://forms.gle/PYCtkNx7sgExTDWL8

At Innovate By Day, we believe creativity thrives in diverse, inclusive spaces. We’re proud to be an equal-opportunity employer, and we welcome candidates of all backgrounds, experiences, and identities. Discrimination and harassment have no place here—ever.

Our hiring decisions are based on qualifications, skills, and fit with the role and team. We want the best people doing their best work, period.

A big thank-you to everyone who takes the time to apply! Please note that only those moving forward in the process will be contacted.

Position: Freelance Web Developer with opportunity for continued collaboration
Application Deadline: Ongoing
Rate: Commensurate with experience.

Role Overview

We seek a skilled and motivated Freelance Web Developer to join our innovative team. The successful candidate will be responsible for building and maintaining visually appealing and high-performing websites for our clients in the film and television industry and other sectors. This role offers the opportunity to collaborate with a diverse team of creative professionals and contribute to significant interactive projects in Government, Business and Cultural Industries.

As a Freelance Web Developer within our team, you'll take on a pivotal role in crafting, enhancing, and maintaining websites that are built primarily on WordPress. Your advanced proficiency working with WordPress will be a fundamental skill set that drives your work in delivering dynamic and engaging web experiences.

Your contributions will encompass not only the technical implementation but also the seamless integration of design elements and interactive features that resonate with our clients’ needs. Your expertise in WordPress will enable you to effectively navigate the WordPress ecosystem, optimizing performance, user experience, accessibility, and cross-device compatibility.

Key Responsibilities

• Work alongside Innovate By Day’s Senior Full-Stack Developer to develop responsive WordPress websites that adhere to the latest web standards and best practices.
• Collaborate with Innovate By Day’s UX/UI designers to translate design concepts into functional, responsive, and user-friendly websites.
• Create custom design elements and functional components for websites using HTML, CSS, JavaScript, and other relevant web technologies.
• Optimize websites for speed, performance, and cross-device compatibility.
• Troubleshoot and resolve technical issues related to website functionality and performance.
• Troubleshoot and address ongoing technical requests from Innovate By Day’s clients
• Stay updated on web development trends, tools, and best practices.
• Ensure all web content produced is fully accessible, meeting WCAG guidelines and compliant with the AODA (Accessibility for Ontarians with Disabilities Act).
• Quality Assurance and Testing

Qualifications:

• Proven experience as a web developer with a portfolio showcasing relevant projects.
• Proficiency in front-end web technologies, including HTML5, CSS3, JavaScript, and responsive design principles.
• Experience in WordPress development, which may include theme and plugin customization, working with PHP, and MySQL databases.
• Strong problem-solving skills and the ability to troubleshoot technical issues.
• Attention to detail and commitment to delivering high-quality websites where the final product matches the provided design specifications.
• An understanding of accessible web development in compliance with WCAG and knowledge of the AODA (Accessibility for Ontarians with Disabilities Act) standards and guidelines is a crucial asset for this role.
• Effective communication skills to collaborate with multidisciplinary teams and present technical solutions.
• Experience in the film and television industry or related fields is a bonus.

How to Apply:

Interested candidates must attach or provide links to their portfolio, resume, and cover letter in their email messages.

Email: careers@innovatebyday.ca
Hiring Manager: Calvin Winter
Please include the subject line: “Freelance Web Developer”

Innovate By Day is committed to diversity and inclusion. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

Thank you to all interested folks. Please note that we will only contact candidates who proceed to the next phase.

Note: This is a freelance position.

Salary: Commensurate with experience

Innovate By Day is seeking a well-rounded, outgoing professional to fill the role of Bilingual (French/English) Video Editor experienced in creating dynamic, engaging video content to start immediately.

We’re a diverse, values-led, and fun creative team that works closely on a wide range of projects with a broad cross section of clients largely in the cultural industries.
As a Bilingual Video Editor at Innovate By Day, you will work with the Innovate by Day video team to produce professional quality video and audio for various client and internal projects under the supervision of, and reporting to, the Associate Director of Content & Video Production. You will also work closely with different departments as each project dictates.

In the role of Editor, you will be expected to perform the following tasks at a professional level of creative and technical quality as commonly accepted in the film, television and digital media industry, as required.

Key Responsibilities

• Assemble and edit both fiction and non-fiction videos of various lengths as directed;
• Assemble and edit audio segments of various lengths as required;
• Basic colour correcting;
• Basic sound mixing;
• Creating SRT files, transcriptions, subtitles, translations to French, and other accessibility assets in French;
• Exporting videos in a variety of formats according to the delivery requirements;
• Maintain backups of both projects and original footage;
• Ingest footage in a variety of formats with particular attention to project organization and backups;

Other tasks and duties will be assigned as required.

Qualifications

• Fluent in Canadian French and English
• 3+ years of experience with Final Cut Pro
• Minimum 3 years of relevant video editing experience
• Experience preparing, logging and editing footage in Final Cut Pro
• Motion 5 & After Effects Experience is a plus
• Experience in videography and other production experience an asset
• Exceptional attention to detail for logging & assigning roles to footage
• Additional Production or Post-Production skills are an asset
• Post production coordination or project management experience are an asset
• Robust and proactive communication and interpersonal skills are a must
• Ability to prioritize conflicting needs; handles matters expeditiously, proactively, and follows through on projects to successful completion, often with deadline pressures
• Ability to work independently and collaboratively
• Strong communication, organizational and written skills
• Decision-making, analytical and problem-solving skills
• Proficient in the following software:
  • G-Suite (Gmail, Drive, Docs, Sheets, Slides, Calendar, Meet)
  • MS Office, including Word and Excel
  • macOS, including iCal and Mail
  • Pages, Keynote and Numbers an asset
  • Adobe Creative Suite an asset
• Ability to interact patiently, tactfully, and effectively with individuals from diverse backgrounds
• Ability to function professionally and pleasantly during periods of high-intensity
• Honest and trustworthy
• Respectful
• Punctual
• Reliable
• Demonstrated tact and professionalism
• Ability to maintain confidentiality
• Multitasker
• Flexible
• Teamwork

Sound like a fit? Please fill out our Job Invitation Form and send a link for your website or work samples to:

Email: careers@innovatebyday.ca
ATTN: Doug Benn
Please include the subject line: “Bilingual Video Editor Job Posting”
Fill out Job Invitation here

Salary Range: $53,000-$68,000

Innovate By Day is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, colour, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Innovate By Day makes hiring decisions based solely on qualifications, merit, and business needs at the time.

Thank you to all interested folks. Please note that we will only contact candidates that will proceed to the next phase.

Salaire : Proportionnel à l’expérience

Innovate By Day recherche un·e candidat·e idéal·e, sociable et professionnel·le afin d’endosser le rôle de monteur·euse vidéo bilingue (français/anglais), ayant de l’expérience dans la création de contenu vidéo dynamique et engageant. Le poste est à pourvoir immédiatement.

Nous sommes une équipe hétérogène, amusante et créative et sommes guidés par nos valeurs. Nous travaillons en proche collaboration avec un large éventail de clients qui travaillent majoritairement dans le domaine culturel.
En tant que monteur·euse vidéo bilingue chez Innovate By Day, vous travaillerez avec l’équipe vidéo afin de livrer des productions audio et vidéo d’une grande qualité pour divers clients. Vous travaillerez également sur des projets internationaux sous la supervision du directeur associé du contenu et de la production vidéo dont vous dépendrez. Vous travaillerez également en collaboration proche avec différents services en fonction de chaque projet.

En tant que monteur·euse, nous vous demanderons d’effectuer les tâches suivantes à un niveau professionnel de qualité créative et technique, tel que le requiert la production de films, de séries télévisées, ainsi que le domaine des médias numériques.

Principales responsabilités

• Monter et éditer des vidéos de fiction et de non-fiction de différentes durées selon les demandes;
• Monter et éditer des séquences audio de différentes durées selon les demandes;
• Savoir effectuer des corrections couleur de base;
• Savoir effectuer du découpage audio de base;
• Créer des fichiers SRT, des transcriptions, des sous-titres, des traductions vers le français, ainsi que d’autres éléments d’accessibilité vers le français;
• Exporter des vidéos dans différents formats selon les exigences de livraison;
• Savoir conserver des sauvegardes de projets, ainsi que des extraits vidéo originels;
• Traiter des enregistrements de différents formats en prêtant particulièrement attention à l’organisation et à la sauvegarde des projets;

Effectuer d’autres tâches qui vous seront attribuées au besoin.

Compétences

• Avoir une maîtrise fluide du français canadien et de l’anglais
• Avoir plus de 3 ans d’expérience avec Final Cut Pro
• Avoir au moins 3 ans d’expérience pertinente en matière de montage vidéo
• Avoir de l’expérience dans la préparation, l’enregistrement et le montage de contenu dans Final Cut Pro
• Avoir des connaissances de Motion 5 et d’After Effects serait un atout
• Avoir de l’expérience dans la vidéographie et dans d’autres domaines serait un atout
• Porter une attention particulière aux enregistrements et à l’attribution des rôles selon les séquences
• Avoir des compétences en matière de production et de postproduction serait un atout
• Avoir de l’expérience en matière de coordination de postproduction ou de gestion de projet serait un atout
• Être vigoureux·se, savoir communiquer de façon dynamique et avoir des compétences relationnelles
• Savoir établir des priorités entre des besoins contradictoires, pouvoir résoudre des problèmes rapidement et dynamiquement, et suivre les projets jusqu’à leur finalisation, le tout sous des contraintes temporelles
• Savoir autant travailler en autonomie qu’en équipe
• Avoir des compétences solides en matière de communication, d’organisation et de rédaction
• Avoir des compétences en matière de prises de décision, d’analyse et de résolution de problèmes
• Être compétent·e dans l’usage des logiciels suivants :
  • G Suite (Gmail, Drive, Docs, Sheets, Slides, Calendar, Meet)
  • MS Office, dont Word et Excel
  • macOS, dont iCal et Mail
  • Pages, Keynote et Numbers sont un atout
  • Adobe Creative Suite est un atout
• Savoir être patient·e, avoir du tact et être efficace dans ses interactions avec des personnes de différentes origines
• Savoir travailler de façon professionnelle et agréable sous pression
• Être honnête et digne de confiance
• Être respectueux·se
• Être ponctuel·le
• Être fiable
• Savoir faire preuve de tact et de professionnalisme
• Savoir respecter la confidentialité
• Savoir effectuer plusieurs tâches à la fois
• Être flexible
• Savoir travailler en équipe

Vous avez le profil recherché? Veuillez remplir notre formulaire d’offre d’emploi et envoyez-nous un lien vers votre site ou vos échantillons de travail à l’adresse suivante :

Courriel : careers@innovatebyday.ca
ATTN: Doug Benn
Veuillez utiliser l’objet suivant : « Candidature pour l’emploi de monteur·euse vidéo bilingue »
Formulaire d’offre d’emploi :

Fourchette salariale : $53,000-$68,000